Responsibilities:
• Providing back up support for all departments
• This position interacts with branch and corporate employees, vendors and customers and ensuring that all administrative operations run smoothly, efficiently and according to Company policies and procedures.
• Entering, reviewing and making changes to company and employee data into various computer software programs, including 2007 Microsoft Office suite (Excel, Outlook, Word, and PowerPoint) and Peachtree
• General accounting support (payroll and accounts payable)
• Human resources including communicating with all staff
• Make travel arrangements for office personnel
• Deliver messages and run errands
• Prepare meeting agendas, attend staff meetings and record and transcribe minutes
• Producing, revising and sending written communication including memos, letters and flyers
• Filing, typing and using office equipment as needed
• Answer incoming telephone calls, direct calls and take messages
• Open, sort and route incoming mail, answer correspondence and prepare outgoing mail
• Compile, copy, sort and file records of office activities, business transactions and other documents
• Compile, record and proofread data and other information, such as records and reports
• Type, format and proofread date and edit correspondence and other documents from notes or dictating machines
• Operate office machines such as photocopiers and scanners, fax machines, voice mail systems and personal computers
• Maintaining office supply inventories and ensuring that office machines are operational
• Answering incoming calls, faxing and photocopying
• Maintaining office supply inventories and ensuring that office machines are operational
• Supporting management team with day to day needs
• Ensuring that all information is kept in strict confidence for both employees and Company operations according to federal and Company guidelines
Basic Qualifications:
• Minimum 1 year of general office clerical experience
• Proficient with computer software programs including 2007 MSOffice suite (Word, Excel, Outlook and PowerPoint)
• Strong work ethic
• Attention to detail
• Accuracy in execution
• Critical thinking
• MS Office experience in all programs
• Outlook
• • Bilingual English/Spanish a plus
MUST Haves
• Punctual
• Able to work with minimal supervison
• Computer literate
• Excellent organization skills
• Able to multi task in a fast paced environment
• Sense of urgency
• Positive Attitude
• Common Sense
• Excellent follow up and follow through skills
• Effective oral and written communication skills
